Submission of spatial information

Spatial information refers to data (spatial data) and details which represent the connection between people, places and activities. Spatial information consists of data that can be mapped, and any associated information such as metadata which provides context and meaning. Spatial data represents the locations and shapes of geographic features and the relationships between them and is usually stored as coordinates.

The location of any activity or infrastructure that is located within the boundary of an environmental authority may be considered to be spatial information. Examples include, but are not limited to the location of:

  • buildings
  • excavations
  • sorting areas
  • holding tanks
  • storage areas
  • wells
  • rehabilitation areas.

Several application and approval processes under the Environmental Protection Act 1994 (the EP Act) require the submission of spatial information to the Department of Environment and Science. Approved forms identify spatial information requirements and environmental authority holders are required to familiarise themselves of the relevant spatial information obligations.

Where an approved form requires the submission of spatial information to comply with the Spatial Information Submission Guideline (PDF, 995.5KB) , all requirements such as naming convention, file size and type, must be met in order for the application to be valid. The content must also comply with the schema as outlined in the approved form for the relevant process.

Annual return

Questions 4 and 5 of the Annual Return allows for environmental authority holders to submit GIS spatial information or maps which represent the onsite disturbance and rehabilitation information provided in Table 1. The schema (XLSX, 12.0KB) for the submission of spatial information in the annual return is not provided in the annual return. A shapefile template (ZIP, 1.7KB) has been developed to assist in ensuring compliance with the guideline.

Estimated rehabilitation cost

Any applications or amendments to the Estimated Rehabilitation Cost (ERC) process requires the submission of spatial data, as directed in the approved form. The ERC petroleum schema (XLSX, 16.0KB) and ERC mining schema (XLSX, 16.3KB) is also contained within this form. Several shapefile templates have been developed to assist in ensuring compliance with the guideline. These shapefile templates are provided below and it is recommended that they are used.

Plan of Operations

The submission of a Plan of Operations must also include spatial information, as outlined in the approved form. The Plan of Operations schema (XLSX, 16.2KB) is also contained within the approved form. Several shapefile templates have been developed to assist in ensuring compliance with the guideline. These shapefile templates are provided below. It is recommended that the shapefile templates provided are used.

Progressive rehabilitation and closure plan

The submission of a Progressive rehabilitation and closure plan (PRC plan) or amendment to the final site design in a PRCP schedule requires the submission of spatial data, as directed in the approved form. The PRC plan schema (XLSX, 16.0KB) is also contained within the form. Shapefile templates have been developed to assist in ensuring compliance with the guideline. These shapefile templates are provided below and it is recommended that they are used.

Related information

Annual return templates

Estimated rehabilitation cost templates

Plan of Operations templates

Progressive rehabilitation and closure plan

To submit spatial information, email shapefiles to .

For any other queries about submitting spatial files, please email .